Albums
An album is a named collection of files. Media → Albums.
Albums nest, so a campaign can hold the shoots inside it. The counts show the files in each album, and a file can sit in as many albums as you like.
Create an album
Choose Create album, give it a name and an optional description. You can set a parent album, which nests it, useful for a campaign with a shoot under it, or a year with events under it. Leaving the parent as None (Root Level) puts it at the top.
Add files to an album from the library: select them and add, or drag them in. A file can be in as many albums as you like. Adding it to one does not remove it from another, and removing it from an album never deletes the file.
Smart albums
Some albums fill themselves. Rather than listing files, a smart album holds a set of conditions (a tag, a person, a date range, a quality threshold) and always shows everything that currently matches.
They appear under Smart albums on the Albums screen, separate from the ones you build by hand. Use them for anything defined by a rule ("all photos of the leadership team", "everything from last quarter rated four stars or better") and hand-built albums for anything defined by taste ("the twelve shots for the annual report").
Albums or tags?
Both group files, and the distinction is worth getting right:
Tags describe a file. Albums collect files for a purpose.
A photo is outdoor, is a product shot, has the CEO in it. Those are tags: they stay true regardless of what you are doing, so they belong on the file permanently. The same photo might be in the spring campaign album because someone chose it for that campaign: a decision rather than a fact, and one that stops mattering when the campaign ends.
If you can write down the membership rule for an album, make it a smart album on the tags instead.
Covers and sorting
Choose an album's cover file in its settings. The Albums screen sorts by Name A–Z, Name Z–A, Most photos, Recently added or Recently updated, and each album shows its photo count and its sub-album count.
Who can see an album
Albums follow the workspace's access rules. By default anyone who can see media can see the album; restricting an album restricts it to the people and roles you list. See sharing and access.
To give someone outside the workspace access to an album's contents, use a share link rather than an account.
Delete an album
Deleting an album deletes the collection, not the files. Everything in it stays in the library and in any other album it belongs to.