The media library
The library holds every file your organization has uploaded, in one place, described well enough to find without remembering where you put it.
Media → Library.
What happens to a file on upload
Upload a photo and it is queued for analysis. Within a few minutes (longer for large files or a busy queue) it comes back with:
- a caption and a longer description
- keywords and tags drawn from what is actually in the frame
- quality ratings, so you can filter out the soft and badly lit ones
- a safety rating, flagging anything that needs review before it goes out
- recognized people, matched against the people already in your library
- technical metadata: dimensions, camera, the date it was taken, and where, if the file carried it
Videos get the same treatment plus duration, resolution and codec. Audio files get a transcript, speakers, topics and a summary.
This analysis is what makes the rest of the product work: you search what is in the pictures rather than the filenames.
The file is usable from the moment it lands: adding it to an album, sharing it and publishing it do not wait for the analysis. Only searching by what is in the picture does.
A file that was uploaded before analysis was available, or that failed, shows Not processed on its Activity tab with a Run analysis button. You can also select several files in the library and choose Reanalyze.
Views and controls
Grid view is the default and suits photography. List view gives you a table with sortable columns, which is better when you are auditing rather than browsing.
The library header carries:
- Search: plain language, over everything the analysis found
- Filters: album, tags, people, quality, date, file type, and more
- Sort: newest or oldest first, by name, by upload date
- Select: turns on multi-select for bulk actions
Selecting files reveals the bulk bar: Download Selected, Delete Selected, Reanalyze, and adding to an album.
In this section
| Uploading files | Adding files from your computer or from cloud storage. |
| Albums | Collections you put together by hand, and smart albums that fill themselves. |
| Tags and descriptions | Correcting and extending what the analysis produced. |
| Search and filters | Search, filters and favorites. |
| People | Faces, grouped into people, across the whole library. |
| Duplicates | Finding near-identical files and reclaiming the space. |
| Share links | Giving people outside the workspace access to a set of files. |
| Downloading | Getting files back out, at the right size. |
The file detail screen
Click any file to open it. The detail screen has:
- Overview: the caption, tags, quality, safety, where the file is used, and More like this
- Analysis: everything the AI found, in full, editable
- Versions: the file's history if it has been replaced or edited
- Activity: a timeline: uploaded, analyzed, people recognized, tags updated, published, shared
- Brand, Social, Map: as applicable to the file
Used in on the Overview tab lists which designs, posts and share links depend on this file. Check it before deleting anything.
Delete files
Deleting moves a file to Recently Deleted, where it can be recovered for a retention window set by your storage plan. After that it is removed permanently.
The library warns you when a file you are deleting is in use somewhere.