Share links
A share link is a public URL to a set of files. Anyone with the link can view and download them, without an account and without being in your workspace.
Media → Share Links, or Share on any file, selection or album.
Create a share link
Select the files, choose Share, and set:
| Name | What the link is for: "Product launch photos", "Agency handoff". Names make the list readable months later. |
| Expires in | 1, 3, 7, 14 or 30 days, a custom date, or no expiration. |
| Password | Optional. Recipients must enter it before they see anything. |
Then choose Copy link and send it.
Set an expiry unless you have a reason not to. A link with no expiration publishes those files permanently, which is rarely what anyone intends.
Upload links
The same mechanism runs the other way. Share as upload link generates a public URL that lets someone outside the workspace upload into your library: a photographer delivering a shoot, an agency returning assets.
Everything arriving through the link gets the settings you attached to it: the album it lands in, and any pre-tags you set. The link's summary shows exactly what will be applied before you create it.
An upload link is usually better than giving an external contributor an account. They need no sign-in, they see nothing else in your library, and the delivery arrives already organized.
Track what you have shared
Media → Share Links lists every link with the details an audit needs:
- who created it and when
- how many files it exposes
- views, downloads and uploads
- whether it has expired, and when it will
Administrators see all of them under Administration → Share Links; the media screen shows the ones relevant to you.
Deactivate a link
Deactivate the link and it stops working immediately, for everyone holding the URL. The record stays in the list, so you keep the history of what was shared.
Anything already downloaded cannot be recalled, which is why short expiries are safer than long ones.
What a recipient sees
A clean page with the files, their names, and a download control. Not your library, your tags, your albums, or anything else in the workspace. They cannot browse sideways out of what you shared.
Share links are public by design: the URL is the credential. Anyone who has it, or who is forwarded it, has access until it expires or is deactivated. Use a password for anything you would mind seeing forwarded.